Security Jobs Finder - Insights
9th Edition
1. Newsletter Update:
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2. How to never-ever fall prey to ID theft… and info about a free service if you do
The South African Fraud Prevention Service has words to live by for longsuffering consumers.
"Treat your ID document like you would treat cash…"
- Manie van Schalkwyk, South African Fraud Prevention Service
Identity theft is a big problem in South Africa, says Manie van Schalkwyk of the South African Fraud Prevention Service (SAFPS).
A great deal of ID theft occurs online, while some fraudsters resort to scrounging through office waste and household rubbish looking for discarded information.
If you suspect identity fraud – or if you lost your ID or passport - you may apply for Protective Registration on the SAFPS website.
This will give you added security and will alert the credit provider or bank that your ID number has been compromised.
This service is free of charge.
Do not:
* Don't carry unnecessary personal information in your wallet or purse.
* Do not be a victim of waste retrieval. Never throw away documents with your bank account details, or other personal information without first destroying the information – either shred or burn it (do not tear it up or put it in a garbage or recycling bag).
* Do not disclose personal information such as passwords and pins when asked to do so by anyone via telephone, fax or even email.
* Do not write down pins and passwords, and avoid obvious choices like birth dates and first names.
* Do not use the information that may have been compromised. Rather use other personal information that you have not used previously to confirm your identity in future.
* Don't use any Personal Identifiable Information (PII) as a password, user ID or personal identification number (PIN).
* Don't use internet cafes or insecure terminals, hotels, conference centres, etc. to do your banking.
Do:
* Store personal and financial documentation safely. Always lock it away.
* Register a new email account.
* Implement dual authentication for all accounts and products, especially for financial service products.
* Register for SMS notifications to alert you when products and accounts are accessed.
* Conduct regular credit checks to verify whether someone has applied for credit using your personal information and, if so, advise the creditor immediately.
* Investigate and register for credit-related alerts ordered by credit bureaux.
* Check all your account statements regularly.
* Keep PINs and passwords confidential.
* Verify all requests for personal information and only give it out when there is a legitimate reason for doing so.
* Use strong passwords for all your accounts.
* Change your passwords regularly and never share them with anyone else.
* Should your ID or driver’s licence get stolen, report it to SAPS immediately.
Source: https://www.primediaplus.com/2024/07/03/how-to-never-ever-fall-prey-to-id-theft-and-info-about-a-free-service-if-you-do
3.Weekly Poll
Last week’s poll results
Last week we asked: When is the best time to send you this newsletter?
Responses: We had 8 responses on last week’s poll:
50% of respondents voted Friday at 07h00 is good
38% of respondents voted Monday - Thursday Mornings
13% of respondents voted Monday - Thursday Afternoons
4. Interview Q & A
This week’s topic will address the question of:
Understanding the Incident Report Book: Role, Purpose, and Use
IntroductionAn incident report book is a fundamental tool in various industries, particularly in security, healthcare, and workplaces where safety is a priority. It serves as an official record of all incidents, accidents, and near misses that occur within an organisation. This article delves into what an incident report book is, its role, purpose, and how it is used effectively.
What is an Incident Report Book?An incident report book is a logbook or digital record-keeping system where all incidents, accidents, and near-miss events are documented. This book provides a structured format for recording the details of any unexpected or unusual occurrences that could impact the safety, security, or operations of an organisation.
The Role of an Incident Report BookThe incident report book plays several critical roles:
1. Documentation: It serves as a formal record of incidents, providing a detailed account of what happened, when it happened, and who was involved.
2. Accountability: By documenting incidents, organisations can hold individuals accountable and ensure that all incidents are addressed appropriately.
3. Communication: It facilitates communication between different departments and management levels, ensuring that everyone is aware of any incidents and the actions taken.
Purpose of an Incident Report Book
The primary purposes of an incident report book include:
1. Incident Tracking: To track and monitor incidents over time, identifying patterns or recurring issues that may need to be addressed.
2. Legal Protection: To provide a written record that can be used in legal proceedings if necessary, demonstrating that the organization has taken appropriate steps to manage and respond to incidents.
3. Improving Safety and Security: To analyse incidents and implement measures to prevent future occurrences, enhancing overall safety and security within the organisation.
How to Use an Incident Report Book Effectively
Recording Incidents
- Detailed Entries: Each entry should include comprehensive details such as the date, time, location, individuals involved, and a description of the incident. Additional information like witness statements and photographs can also be included.
- Immediate Reporting: Incidents should be recorded as soon as possible after they occur to ensure accuracy and completeness of information.
- Clear and Concise: The report should be written clearly and concisely, avoiding jargon and ambiguous terms to ensure it can be understood by anyone reviewing it.
Analysis and Follow-Up
- Regular Review: Incident reports should be regularly reviewed by management and safety officers to identify trends and recurring issues.
- Action Plans: Based on the analysis, action plans should be developed to address the root causes of incidents and prevent future occurrences.
- Training and Awareness: Incident reports can be used as training materials to educate employees about potential hazards and appropriate responses.
Legal and Compliance
- Regulatory Compliance: Maintaining an incident report book helps organisations comply with regulatory requirements, which may mandate the documentation of specific types of incidents.
- Insurance Claims: In the event of an insurance claim, the incident report book provides documented evidence of incidents and the actions taken supporting the claim process.
Differences Between an Occurrence Book and an Incident Report BookWhile both an occurrence book (OB) and an incident report book serve to document events, they differ in scope and detail. An OB is used to record all daily activities and events encountered by security personnel during their shifts, providing a broad overview of the day’s events. It includes routine patrols, visitor logs, and minor incidents. In contrast, an incident report book focuses specifically on significant incidents, accidents, and near misses, requiring detailed documentation and analysis. The incident report book is more comprehensive and is used to track and manage specific events that have a direct impact on safety and security, often involving follow-up actions and legal considerations.
Importance of an Incident Report Book1. Enhanced Safety: By systematically recording and analysing incidents, organisations can implement measures to improve safety and reduce the risk of future incidents.
2. Operational Efficiency: Understanding the causes of incidents can help streamline operations and mitigate disruptions, leading to more efficient processes.
3. Employee Well-Being: Demonstrating a commitment to recording and addressing incidents shows employees that their safety and well-being are priorities, fostering a positive work environment.
4. Reputation Management: Properly documented incidents and responses can help protect an organisation's reputation by showing that it takes proactive steps to manage and resolve issues.
To summarise:The incident report book is an essential tool for any organisation committed to maintaining a safe, secure, and efficient operational environment. By providing a structured method for documenting and analysing incidents, it plays a crucial role in enhancing safety, ensuring accountability, and supporting legal compliance. Effective use of an incident report book not only helps in preventing future incidents but also contributes to the overall well-being and satisfaction of employees and stakeholders.
5. The different career options available in the security field
This week we discuss the role of a Payroll Clerk
Introduction
In any organisation, ensuring that employees are paid accurately and on time is crucial for maintaining morale and productivity. This vital task falls to payroll clerks, professionals responsible for managing an organisation's payroll processes. This article delves into what the position of a payroll clerk entails, their roles, duties, and responsibilities, the importance of the role, the path to becoming a payroll clerk, and the career opportunities available in this field.
What Does a Payroll Clerk Do?
A payroll clerk is responsible for processing and managing the payroll for an organisation. They ensure that all employees receive their correct pay and benefits, and handle related administrative tasks. Their work involves meticulous attention to detail, accuracy, and a strong understanding of payroll laws and regulations.
Key Duties and Responsibilities of a Payroll Clerk
1. Payroll Processing
- Calculating wages and salaries based on hours worked, overtime, and deductions.
- Ensuring accurate and timely payment to employees.
2. Data Management
- Maintaining and updating employee payroll records, including personal information, job titles, and pay rates.
- Recording and processing employee time and attendance data.
3. Compliance
- Ensuring compliance with all payroll legislation.
- Managing tax withholdings and reporting, including PAYE, Psira, Provident, Medical aid, UIF etc.
4. Benefits Administration
- Handling employee benefits such as Medical Aid, Provident fund contributions, and paid time off.
- Processing deductions for benefits and ensuring accurate distribution of benefits-related payments.
5. Reporting
- Preparing and distributing payroll reports for management review.
- Generating year-end reports, including payslips for employees.
6. Problem Resolution
- Addressing and resolving payroll discrepancies and employee inquiries regarding their pay.
- Collaborating with HR and finance departments to rectify payroll issues.
The Importance of a Payroll Clerk
The role of a payroll clerk is critical for several reasons:
1. Accuracy and Timeliness
- Ensuring that employees are paid accurately and on time is essential for maintaining employee satisfaction and trust.
2. Compliance
- Proper management of payroll ensures compliance with legal and regulatory requirements, avoiding potential fines and legal issues.
3. Financial Management
- Accurate payroll processing helps in maintaining precise financial records, which is crucial for budgeting and financial planning.
4. Employee Relations
- Efficient handling of payroll issues contributes to a positive work environment and strengthens employee relations.
How to Become a Payroll Clerk
1. Education
- A high school diploma or equivalent is typically required. Some employers may prefer candidates with tertiary education in accounting, finance, or a related field.
2. Training
- On-the-job training is common, where new payroll clerks learn specific payroll software and company procedures.
3. Certification
- Obtaining certification can enhance career prospects.
4. Skills Development
- Developing strong mathematical, organisational, and communication skills is essential. Proficiency in payroll software and Microsoft Office Suite is also beneficial.
Career Opportunities and Advancement
1. Payroll Specialist/Analyst
- With experience, payroll clerks can advance to become payroll specialists or analysts, taking on more complex payroll tasks and analysis.
2. Payroll Manager
- Further advancement can lead to the position of payroll manager, overseeing the entire payroll department and managing a team of payroll professionals.
3. Human Resources
- Some payroll clerks transition into human resources roles, leveraging their payroll experience to manage broader HR functions.
4. Accounting and Finance
- Experience in payroll can also open doors to accounting and finance positions, where knowledge of payroll processes is valuable.
Finally
The position of a payroll clerk is fundamental to the smooth operation of any organisation. By ensuring accurate and timely payment to employees, maintaining compliance with regulations, and handling various payroll-related tasks, payroll clerks play a vital role in maintaining employee satisfaction and financial integrity. Becoming a payroll clerk involves a combination of education, training, and skills development, with numerous opportunities for career advancement in payroll, HR, and finance. For those with a keen eye for detail and a passion for accuracy, a career as a payroll clerk can be both rewarding and fulfilling.
Thats it for this week’s edition. I hope that you found it informative. Make sure to like and subscribe and follow our socials for jobs etc.
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